IT Project Management

Responsible for the IT component of the project which includes managing the IT project scope, schedule, budget, quality, artefacts, project team, communication, issues and risks.

Key Activities
Create and execute project plan
Resolve conflicting priorities
Manage relationship between various stakeholders
Identify and negotiate project resources
Coach, lead and motivate project team members
Evaluate and report on project status
Create, monitor and track control documents
Create IT project artefacts
Manage issues, risks and assumptions
Execute communication plan
Take corrective action as required
Transition to maintenance support team
Initiate project completion survey

Link: www.itpub.net

Link: MyPM.net

CMM

5 levels:

Initial - Processes are ad-hoc, chaotic, or actually few processes are defined

Repeatable - Basic processes are established and there is a level of discipline to stick to these processes

Defined - All processes are defined, documented, standardized and integrated into each other

Managed - Processes are measured by collecting detailed data on the processes and their quality

Optimizing - Continuous process improvement is adopted and in place by quantitative feedback and from piloting new ideas and technologies

Link: Six Sigma

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Link: Columbia University - Project Management Resource Center

MS Project: Task Types

1. Fixed Units: Units = Work / Duration
Adding/removing resources will
a) decrease/increase the duration
b) increase/decrease the work

2. Fixed Duration: Duration = Work / Units
Adding/removing resources will
a) increase/decrease the units (%) of each resource
b) increase/decrease the work

3. Fixed Work: Work = Units * Duration
Adding/removing resources will always decrease/increase the duration

* Set on-going PM tasks to non-effort driven fixed duration type of task.

job aid: Creating a new MIS Costing Project

1. PM <-> Project Request Form <-> Planning Manager
2. Planning Manager -> Project Request Form -> Finance
3. Finance -> funding -> "Project Initiation"
4. "Project Initiation" -> "Schedule Manager" -> "Project Schedule" -> "Project Server"
5. "Project Number and Details" => Project Manager, Finance, Planning Manager

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Know Your Customer